Teamtailor career site
For the purposes of the General Data Protection Regulation (GDPR), we use our own platform (Teamtailor) as Data Controller to attract candidates and manage the recruitment process (the "Service").
Your personal data
Data we collect from you
We collect and process some or all of the following information from you:
Name, e-mail, postal address, telephone number, social media profile.
Information that you upload to the Service
CV, reference letters, qualifications, images etc. relating to your employment history, skills and experience.
Information linked to interviews
Information you provide to us in regular interviews and/or video interviews. Results from tests performed by you in relation to a recruitment process.
Information about your use of the Service (e.g. the URL you are accessing the career site from, your IP address, unique device ID, language and operating system etc.)
Your input on surveys that we might use for research purposes, although you do not have to respond to them.
If you are unable to provide us with the personal data above, please note that we might not be able to provide you with the Service in its entirety. Also note that we will process all the personal data that you provide us with in relation to the Service. Therefore, please only provide us with necessary information and not with any sensitive personal data. Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health or data concerning sex life or sexual orientation.
Data we collect from other sources
If you apply for a job opening or connect with us through your social media profile, such as LinkedIn, we will collect your personal data from the relevant social media profile and synchronize with the Service.
The Service allows us to collect your data from third party providers and synchronize with the Service, which may include your personal data, to better understand your fit for a specific role and to develop and improve the Service.
We may also receive your personal data from a party who recommends you as a candidate for a specific job opening or for our business in general.
How we make use of your personal data
Legal ground for processing
Where we have a legitimate interest to process your personal data, we have made an overall assessment where we have weighed our legitimate interests against your interest and rights, with the conclusion that our interests do not override your interest.
If we no longer have a legitimate interest in processing your personal data, we will ask for your consent to continue processing your personal data. For example, the personal data processing that occurs through cookies is based on your consent as a legal basis for processing.
When we collect your personal data
We collect your personal data when you:
- Submit your job application to us directly on our career site, or through your social media profile, or through external job boards.
- Connect with us in order to be considered for future job applications and receive updates about job openings, either directly on our career site, or through your social media profile.
- Contact any of our employees through the Service.
- Provide information to us in connection with an application process.
- Provide feedback during or after a recruitment process.
Purpose of processing
The purpose of processing personal data through the Service is to identify and hire suitable candidates and to communicate with and assess candidates based on current and/or future recruitment needs. We must therefore collect your personal data so that you can apply for a job or connect with us. We only process personal data that is relevant to the recruitment process and the personal data will only be made available to those who need it to fulfil the purpose.
We use information that we collect about you to:
- Consider your application in respect of a role for which you have applied.
- Consider your application in respect of other roles.
- Communicate with you in respect of the recruitment process.
- Enhance any information that we receive from you with information obtained from third party data providers.
- Find appropriate candidates to fill our job openings.
- Help us improve the Service.
Automated decision making/profiling
The Service allows us to select appropriate candidates to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our staff. This process is performed based on legitimate interest in order to facilitate the recognition of candidates with higher potential of being hired. It does not evaluate key characteristics regarding an individual and is completely anonymous.
Where we see the potential of including you in a recruitment process for a job opening with us, our staff may source your personal data from third parties, such as LinkedIn and other social media sources, that keep public information about you. Through “sourcing” we collect your contact information and information that you have uploaded to the third party service.
Disclosure of your data
We will pass your data to processors of the Service and other third party service providers (connected to the Service) who use it only in accordance with our instructions and as otherwise required by law. We may also share your personal data with authorities to fulfil obligations under law or execute decisions.
We also may share your data in the following circumstances:
Personal Information may be provided where we are required to do so by law (such as, but not limited to a government order or a subpoena, which we will take steps to contest prior to disclosing), or if we believe in good faith that it is reasonably necessary (i) to respond to claims asserted against us or to comply with the legal process (for example, discovery requests, subpoenas or warrants); (ii) to enforce or administer our policies and agreements with users; (iii) for fraud prevention, risk assessment, investigation, customer support, product development and debugging purposes, including investigation of violation of our terms or agreements with others; or (iv) to protect our rights, property or safety, its users, business partners or members of the general public.
How we store your personal data
We take appropriate measures to ensure that your personal data is kept secure including security measures to prevent it from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to access it. Those processing your data will do so only in an authorised manner and are subject to undertakings of confidentiality.
Where we store your personal data
If you are located within the EU/EEA, the data that we collect from you and process using the Service is only stored within, and on devices physically located within, the EU/EEA, or such third country deemed to offer an adequate level of security by the European Commission, or by suppliers that have entered into binding agreements that fully comply with the lawfulness of third country transfers. By submitting your personal data, you agree to this transfer, storing or processing.
How long we store your personal information?
Your data will be processed as long as it is necessary for the purposes linked to the personal data and we have a legal ground to process your personal data. The personal data processed with consent as legal ground is only processed as long as we have valid consent. Upon your written request to us, your personal data will be deleted.
After completion of a recruitment, there is certain information that we are obliged to save by law. If your personal data is processed by us for this purpose, we will ensure that it is processed only for the purposes stated in the legislation.
Under the General Data Protection Regulation, and California Consumer Privacy Act and other applicable data protection laws you may have a number of important rights with respect to your personal data.
These rights are:
Right to access your information: You can get information from Teamtailor about what personal data we have collected, why we have collected it and so on.
Right to rectification: If any of your personal data that we process is inaccurate, you are entitled to have it corrected.
Right to erasure ("right to be forgotten"): You can request that Teamtailor erase personal data that we have gathered about you. Teamtailor will then, if no exceptions to this rule are applicable, remove the requested personal data.
Right to restriction: You can request that Teamtailor restricts the processing of your personal data under certain circumstances, e.g. if you contest the accuracy of the personal data processed by us. We must then restrict the processing while verifying the accuracy of your request.
Right to object: You can object to the processing of your personal data that Teamtailor carries out based on the legal basis of our legitimate interest as specified above in this privacy notice, including profiling that we carry out on the basis of our legitimate interest, whereby we must assess if we can continue to process your personal data. You also have the right to object to processing of your personal data for direct marketing purposes.
Right to data portability: You can request that Teamtailor provides all the personal data that Teamtailor processes about you in an easy and assessable format.
Lodge a complaint: If you are unhappy with our handling of your personal data, you can lodge a complaint to the Swedish Authority for Privacy Protection, which is the lead supervisory authority in relation to Teamtailor in the EU. You can also lodge a complaint with the data protection authority in your home country in the EU. If you are based in the UK, you can lodge a complaint to the Information Commissioner’s Office in the UK.
You can exercise a number of these rights by visiting https://career.teamtailor.com/data_privacy. You can also contact us using the contact information under "Contact" below.
CALIFORNIA CONSUMER NOTICE Under California Civil Code Section 1789.3, California users must receive the following specific consumer rights notice: The Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs may be contacted in writing at 1020 N Street, #501, Sacramento, California 95814, or by telephone at 1-916-445-1254.
California and Nevada – Shine the Light Law & Your Privacy Rights
California and Nevada residents may request and obtain from us, once a year, free of charge, a list of third parties, if any, to which we disclosed their Personal Information (as defined in the Shine the Light Law, Cal. Civ. Code § 1798.83 or under Nevada law) for direct marketing purposes during the preceding calendar year and the categories of Personal Information shared with those third parties. If you are a California or Nevada resident and wish to obtain that information, please submit your request by sending us an email at firstname.lastname@example.org we will confirm your identity and response in accordance with legal requirements.
Use by Minors
Visitors under sixteen years of age are not permitted to use and/or submit their personal information into our Service. If you become aware of someone sixteen years old or younger using our Service, please contact us at email@example.com so we can take steps to investigate and remove their information.
Third Party Websites
Our Site may contain links to third-party owned and/or operated websites including, without limitation, websites owned and/or operated by third parties. We are not responsible for the privacy practices or the content of such websites. These third-party websites have separate privacy and data collection practices and we have no responsibility or liability relating to them.
If you wish to get in touch with Teamtailor to exercise your rights, or if you have any questions or concerns about how we handle your personal data, you can reach us by email to firstname.lastname@example.org or by phone: +46 (0)10 330 22 22.
Teamtailor also has a Data Protection Officer (DPO) who monitors our compliance with the GDPR. Teamtailor’s DPO can be reached by email to email@example.com.